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Purchasing and Contracts Director

first_imgDo you have prior experience in Higher Education?YesNo Documents Needed To ApplyRequired DocumentsResumeCover LetterTranscripts (unofficial)References (3-5 with contact information)Optional Documents What is the highest level of education attained?GEDHigh School DiplomaAssociates DegreeBachelors DegreeMasters DegreePHD Posting DetailsPosition TitlePurchasing and Contracts DirectorJob DescriptionThe Director of Purchasing and Contracts has primary responsibilityfor supervising the operations of the purchasing department;ensuring adherence to all federal and state regulations andstatutes; negotiating, evaluating and executing purchase orders andcontracts; analysis of major bids; maintaining the approval queuesystem for requisitions; overseeing the procurement card system anddeveloping and ensuring adherence to university bidding process aswell as regulatory policies and procedures.ESSENTIAL DUTIES• Supervises purchasing employees• Negotiate and execute purchase orders or vendor contracts asneeded to support critical business needs and evaluate vendors andbids to ensure compliance with regulatory and MWSU policies andprocedures for the procurement of goods.• Develops new programs and oversees implementation of softwareupdates, maintains purchasing system and assists in providingadvice, instructions, and training in the use of the system.Manages and oversees the set up and maintenance of the requisitionapproval queue system.• Oversees Procurement Card Program, and initiates online monthlyACH transfers for procurement card.• Works with purchasing and campus individuals on budget andencumbrance problems. Responsible for maintaining and developingwritten policies and procedures and training MWSU employees onthose policies and procedures.• Coordinates the initiation, publication, and opening of MWSU bidswith the purchasing manager. Ensuring all bonding, insurance andwage rate information is included. Handles all labor disputes thathave been filed with the State of Missouri for constructionbids.• Prepares and analyzes financial data for various MWSUprojects.• Responsible for ensuring all encumbrances have been reviewed atyear end. Responsible for working with Accounting Services toensure auxiliary encumbrances, prepays and fixed assets areaccounted for properly at year end.• Performs other duties of a similar nature or level.Required Qualifications• Bachelor’s degree in accounting or related business field and aminimum of five years’ progressively responsible experience in apurchasing related field required. Minimum 3 years’ experience withspreadsheet and data processing, as well as supervision ofsubordinates; or, an equivalent combination of education andexperience sufficient to successfully perform the essential dutiesof the job such as those listed above.Preferred Qualifications• Master’s degree in related field• Prior State or University experience in purchasingpreferredPhysical Demands• Sedentary Work• Exerting up to 10 pounds of force occasionally and/or anegligible amount of force frequently or constantly to lift, carry,push, pull or otherwise move objects, including the human body.Sedentary work involves sitting most of the time. Jobs aresedentary if walking and standing are required only occasionallyand all other sedentary criteria are met.FLSAExemptAdditional DemandsKNOWLEDGE, SKILLS, and ABILITIES• GAAP• Computer applications, including Microsoft Office Suite, onlinebanking, and computerized accounting systems (Banner)• Purchasing and payment procedures• Basic accounting and recordkeeping systems• State bidding requirements and procedures• Supervision/Leadership of a team• Analysis• Strong Oral and Written Communication• Ability to identify processes needing improvement, and torecommend improvements• Ability to handle multiple priorities, with awareness ofdeadlines• Communication, interpersonal skills as applied to interactionwith colleagues and the publicHours of WorkM-F 8:00am – 4:30pmPosting NumberS117POpen Date11/17/2020Priority DeadlineOpen Until FilledYesSupplemental QuestionsRequired fields are indicated with an asterisk (*).center_img Do you have previous experience as a supervisor or manager?YesNo How many years of experience do you have in this type ofposition?0-11-33-55-77+last_img read more